Revised Constitution as recommended by Constitution and By-laws Committee and approved by Board of Managers on April 23, 2013 (with revisions). Presented at General Membership Meeting on May 14, 2013. Discussed at June 29, 2013 Special Meeting of General Membership. Approved by vote of General Membership on September 17, 2013.
CONSTITUTION of the NORFOLK CHAPTER of the VIRGINIA SOCIETY of the Sons of the American Revolution Adopted as amended September 17, 2013
The name of this organization shall be "Norfolk Chapter of the Virginia Society of the Sons of the American Revolution", herein "Chapter".
The purposes of this Chapter are declared to be patriotic, historical and educational, and shall include those intended or designed to perpetuate the memory of those who, by their services or sacrifices during the War of the American Revolution, achieved the independence of the American people and to unite and promote fellowship among their descendants.
Membership shall be open to members in good standing with the National Society and Virginia Society and whose dues are current. The fiscal year shall coincide with the calendar year.
Section 1. The officers of this Chapter shall be a President, a Vice President, a Chancellor, a Secretary and a Treasurer. They shall be members in good standing and elected at any assembly of the General Membership prior to the Annual Meeting of the Chapter, to serve for one year or until their successors are duly designated and shall take office following their installation during the Annual Meeting.
Section 2. A Registrar, an Historian and a Chaplain shall be elected concurrent with the officers. 2
Board of Managers
Section 1. The Board of Managers shall consist of the elected positions in Article IV and the most recently retired past president holding membership in the Chapter. The Board shall take office immediately following the installation of officers at the Annual Meeting. It shall have power to fill vacancies in its body and any vacant elective office in this Chapter, unless otherwise provided for, and to manage the affairs of the Chapter.
Section 2. The Board of Managers shall adopt an annual budget at the outset (first quarter) of its term of office and propose a budget (in December) for the following year, subject to revision and adoption by that year’s Board of Managers. The Board shall adopt a budget for the subsequent year and establish written policies for all financials.
Section 3. The Board of Managers shall decide whether to accept designated funds and gifts, and ensure the purpose fits the intent of the giver and the overall purpose and goals of the Sons of the American Revolution. In so doing, the Board of Managers shall establish policies for the use of the funds.
The Annual Meeting of the Chapter shall be held in January of each year or as soon as possible thereafter. Reasonable notice of all meetings shall be given members prior thereto.
Integration with Virginia and National Societies
This Chapter and its Constitution and By Laws shall be subject to all laws, rules and regulations applicable to Chapters prescribed by the Constitution and By Laws of the Virginia Society, the National Society of the Sons of the American Revolution and the Commonwealth of Virginia.
Amendments to this document may be offered in writing by any member in good standing at any membership meeting of the Chapter. Upon affirmative action by a majority of those present, it shall be referred for review and recommendation to the next Board of Managers meeting. The Board of Managers shall make a recommendation to the membership at its next Chapter meeting. A copy of the recommendation and amendment shall be made available for all members to review at least two weeks prior to the meeting. An affirmative vote of two-thirds of the members present at the meeting shall be necessary for the adoption of an amendment to this document; and an amendment so adopted shall be effective from the time of its adoption, unless the text of such amendment states otherwise.